Location: NW Washington, DC
Schedule: Full-time | Monday–Friday, 1/1:30 PM–8/8:30 PM (flexibility with school-year schedule; summer hours may shift earlier.) Also flexible for fewer hours if the candidate desires.
Start: ASAP
Overview
An active, well-run household is seeking an experienced Family Personal Assistant to serve as the organizational backbone of the home. This role is heavily focused on scheduling and coordination, supporting three school-aged children with complex, staggered routines and travel sports, while also overseeing light household administration and family logistics. This position is ideal for someone who is highly organized, tech-savvy, detail-oriented, and solutions-driven, and who thrives in a dynamic environment where no two days are the same. The household is supported by a full-time housekeeper and a chef. The family previously employed a nanny for eight years and values longevity, trust, and proactive communication.
Key Responsibilities
Children & Schedule Management (Primary Focus)
- Coordinate daily school pickups/drop-offs and extracurricular schedules
- Manage staggered routines across a shared school campus and off-site activities
- Oversee travel sports logistics, including:
- Equipment readiness (what goes in each sports bag)
- App-based schedules and rosters
- Coordinating carpools and communicating with other parents/nannies.
- Maintain and update shared scheduling systems (apps + Skylight calendar)
- Look ahead weekly and flag coverage gaps or extra driver needs to parents
- Collaborate closely with mom to ensure smooth handoffs
Household & Family Support
- Own and manage the household task list with strong prioritization
- Light household reset duties (unloading dishwasher, tidying common areas -especially on days without the housekeeper)
- Pantry and snack management:
- Keep kids’ snacks, fresh fruit, and veggies stocked and prepped
- One weekly grocery run or unloading/organizing deliveries
- Seasonal organization:
- Children’s clothing (monitoring sizes, seasonal needs, closets)
- Sports gear clean-outs and organization
- Errands and returns
- Vendor coordination and tracking of annual services/appointments
- Assist with preparing the home for events (birthdays, pool parties, gatherings)
Pet Support (Light)
- Assist with basic pet care alongside the existing dog walker
- Feed pets dinner, tidy backyard as needed
- Pets include a Bernese Mountain Dog, a Lab/Shepherd mix, and a cat
Ideal Candidate Profile
- 5+ years of experience in a Family or Personal Assistant role
- Exceptionally organized, fast-moving, and detail-oriented
- Tech-savvy and comfortable managing multiple apps and systems
- Strong judgment and proactive mindset – anticipates needs and solves problems
- Excellent communicator who can build systems and keep everyone aligned
- Trustworthy, resourceful, and able to “own” responsibilities without micromanagement
- Calm, adaptable, and confident in a fast-paced household
Requirements
- Valid driver’s license and clean driving record
- Comfortable driving a family vehicle or using own car as needed
- Reliable, punctual, and professional
- Comfortable working independently while also collaborating closely with parents
- Looking to make a long-term commitment (5+ years)
Compensation: $35/hour, 10 days of PTO, 4 paid sick days per year, and paid holidays including Christmas Eve, Christmas Day, Thanksgiving Day, & New Year’s Day.