Executive Personal Assistant
Division: Private Household / Personal Support
Ref ID:
Location: West Palm Beach, FL 33480
Salary: $110,000 – $140,000
Schedule: Full-time, Monday – Friday (40+ hours per week), with flexibility to work evenings, weekends, and additional hours as needed.
Travel: Occasional domestic travel to support the family at additional residences.
Position Overview
A private family office based in West Palm Beach, FL is seeking an experienced, polished, and highly organized Executive Personal Assistant to provide day-to-day support to the principals and assist with the overall management of their busy family lifestyle.
This role supports a couple and requires a proactive, service-oriented professional who can anticipate needs, manage multiple priorities, and communicate effectively with household staff, vendors, and the family office. The ideal candidate is resourceful, discreet, and thrives in a fast-paced private household environment while maintaining the highest level of professionalism and confidentiality.
Responsibilities
- Manage the principals' personal calendars, appointments, and daily schedules
- Coordinate domestic travel arrangements, detailed itineraries, and travel logistics for the family
- Assist with personal errands, shopping, gift purchasing, and special requests
- Conduct research and gather information to support personal and household projects
- Process household expenses, reconcile credit card statements, and maintain organized financial records
- Coordinate vendor payments and assist with tracking household budgets and invoices
- Serve as the primary liaison with household staff, vendors, contractors, and service providers
- Assist with managing household schedules and ensuring day-to-day operations run smoothly
- Coordinate family events, celebrations, and entertaining
- Prepare correspondence, organize documents, and maintain confidential files
- Collaborate closely with the family office and other professional advisors
- Handle ad hoc projects and problem-solve with a proactive, solutions-oriented approach
Qualifications
- Bachelor's degree required
- Minimum of 5 years of experience supporting a private principal, UHNW family, or senior executive in a Personal Assistant or Executive Assistant capacity
- Experience managing complex calendars, travel, and household operations
- Strong organizational, communication, and multitasking skills
- Advanced proficiency with Microsoft Office, Apple/Mac products, and modern technology
- Experience working alongside household staff and family office professionals preferred
- Professional, polished, and service-oriented with exceptional attention to detail
- Excellent references from current and previous employers
Requirements
- Flexible schedule with availability for occasional evenings, weekends, and domestic travel
- Ability to prioritize multiple tasks while maintaining exceptional attention to detail
- High level of discretion and professionalism when handling confidential information
- Strong problem-solving skills and the ability to anticipate the principals' needs
- Ability to work independently and collaboratively as part of a household team
- Professional, punctual, and highly reliable
- Strong communication skills and attention to detail
- Valid passport
- Valid driver's license with a clean driving record
- Valid U.S. work authorization