Executive Personal Assistant for UHNW NYC

Location: Upper East Side, New York City (In Office)

Schedule: Monday through Friday, with flexibility as needed

Compensation: Up to $180,000+ DOE, Comprehensive Benefits & Discretionary Bonus +PTO

 

A warm, gracious, and highly accomplished couple with careers spanning finance and the luxury creative/textile industries, is seeking an exceptional Executive & Personal Assistant to become their trusted right hand.

This is a newly created role offering the rare opportunity to build systems, create structure, and become an indispensable partner in supporting every aspect of the principals' personal lives and private residences.

The principals maintain beautiful homes in New York City, Amagansett, London, and Dubai and enjoy an active international lifestyle. They are seeking someone who genuinely loves being of service, anticipates needs before they arise, and brings calm, confidence, discretion, and impeccable follow-through to everything they do.

The ideal candidate is polished, proactive, highly organized, and thrives in the world of UHNW principals and private service. They are naturally resourceful, think outside the box, and approach every challenge with a solutions-first mindset. This person possesses exceptional emotional intelligence while also having the confidence to be appropriately direct when the situation calls for it. They are comfortable managing contractors, vendors, and household projects with a no-nonsense yet professional approach, ensuring the principals' best interests are always protected. A naturally curious problem solver with a genuine can-do attitude who enjoys figuring things out independently and anticipating needs before they arise will thrive in this role. NICE PEOPLE!!!

 

Responsibilities

• Manage complex personal calendars, appointments, scheduling, and day-to-day logistics.
• Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, itineraries, restaurant reservations, and travel logistics.
• Oversee the day-to-day operations of the Upper East Side townhouse and Amagansett residence.
• Manage the seasonal opening and closing of the Amagansett property.
• Liaise with management companies overseeing the London and Dubai residences.
• Coordinate vendors, contractors, maintenance, repairs, inspections, and household service providers.
• Source vendors, negotiate pricing, obtain competitive bids, and oversee projects from inception through completion.
• Serve as the principals' advocate when working with vendors and contractors, ensuring quality workmanship, fair pricing, accountability, and timely completion of projects.
• Manage household inventories, supplies, warranties, insurance renewals, household records, and service schedules.
• Pay household bills, reconcile expenses, organize receipts, and assist with household financial administration across multiple residences.
• Coordinate private dinners, holiday celebrations, intimate entertaining, including caterers, florists, rentals, staffing, and guest logistics.
• Oversee veterinary appointments, pet sitters, grooming, and the ongoing care coordination of the family's four beloved cats.
• Provide approximately one day each week of administrative support to the principal's boutique textile and creative business, including supplier communication, showroom coordination, client hospitality, and special projects.
• Research and recommend vendors, products, services, and technology solutions that improve efficiency and enhance the principals' lifestyle.
• Develop and maintain household manuals, SOPs, digital records, inventories, and organizational systems across all residences.
• Troubleshoot unexpected issues with confidence and creativity, always presenting thoughtful solutions rather than problems.
• Continually identify opportunities to improve systems, streamline processes, and increase overall household efficiency.
• Handle all matters with the highest degree of discretion, professionalism, and confidentiality.

 

Qualifications & The Ideal Candidate

• Minimum of five years of experience supporting UHNW principals, executives, family offices, or sophisticated private households.
• Previous experience as an Executive Assistant, Personal Assistant, Household Manager, or similar role supporting UHNW principals in New York City or a comparable luxury market.
• Strong familiarity with New York City and the Hamptons lifestyle.
• Experience supporting multiple residences simultaneously.
• Polished, professional, highly organized, and exceptionally detail-oriented.
• Naturally proactive with a true can-do attitude and a "figure it out" mentality.
• Thinks outside the box, enjoys solving problems independently, and anticipates needs before they arise.
• Comfortable working within a sophisticated UHNW lifestyle and understands the discretion, service, and professionalism required.
• Confident, appropriately direct, and not afraid to advocate for the principals when working with contractors, vendors, and service providers. Able to negotiate, ask tough questions, and ensure projects are completed on time, within budget, and to the highest standards.
• Strong financial acumen with experience managing household expenses, invoices, budgets, insurance renewals, and administrative records.
• Excellent written and verbal communication skills with exceptional judgment and discretion.
• Calm under pressure with the ability to manage multiple priorities while maintaining a positive, solutions-oriented attitude.
• Enjoys building systems, improving processes, and creating efficiencies across multiple residences.
• Strong technology skills, including Microsoft Office, Google Workspace, and AI platforms such as ChatGPT and Claude.
• Genuine love of animals and comfortable coordinating the care of the family's four cats.
• Valid passport with the ability to travel internationally as needed.
• Seeking a long-term opportunity where you can become a trusted partner and indispensable right hand to wonderful principals.