Personal Assistant

Position Type: Full-Time 

Reports To: Owner

Location: West Palm Beach, FL

Start Date: Immediate

Position Overview

We are seeking a highly organized, proactive, and reliable Personal Assistant to provide comprehensive administrative and operational support. The ideal candidate is a self-starter who thrives in a dynamic environment, manages multiple priorities with ease, and takes pride in keeping things running smoothly behind the scenes.

This role would be Full-Time hourly position, 5 days a week Monday - Friday. 9am - 6pm. With weekends as needed.  

Key Responsibilities

• Receive and process incoming deliveries, verifying contents and ensuring proper storage or distribution
• Prepare and coordinate outgoing shipments, including packaging, labeling, and scheduling pickups/coordinating drop offs. 
• Answer and manage phone calls professionally, taking messages and routing inquiries as appropriate
• Sort, organize, forward, and respond to physical mail, ensuring timely handling of time-sensitive correspondence
• Monitor and manage email inboxes, drafting responses, flagging priorities, and maintaining an organized folder system
• Research and order supplies for the owner, household, and ongoing projects, tracking inventory and managing vendor relationships
• Maintain a clean, organized, and functional workspace at all times
• Assist with scheduling and calendar management, coordinating appointments, events, and activities while avoiding conflicts
• Prepare and issue invoices for customers accurately and in a timely manner
• Run errands as needed, including shopping, drop-offs, pickups, and other tasks as directed
• Assist with the setup, breakdown, and checkout at Trunk Shows. 
• Perform other related duties as assigned.

Qualifications

• Prior experience in an administrative, personal assistant, or executive assistant role preferred
• Exceptional organizational skills and strong attention to detail
• Excellent verbal and written communication skills
• Reliable, discreet, and trustworthy with a professional demeanor
• Valid driver’s license and reliable transportation required
• Ability to work independently, prioritize tasks, and adapt to shifting needs

What We Offer

• Competitive compensation 
• A varied and engaging day-to-day role