Administrative & Recruitment Coordinator (Part-Time)

Join Our Growing Team

Casa Bella Residential Staffing is a boutique recruiting firm specializing in placing exceptional household and estate professionals with distinguished families, family offices, and private estates throughout Florida and across the country. Our reputation has been built on integrity, discretion, personalized service, and an unwavering commitment to excellence.

We are seeking a polished, personable, and highly organized Administrative & Recruitment Coordinator to join our growing team in our beautiful West Palm Beach office.

This position is ideal for someone who enjoys building relationships, thrives in a fast-paced environment, and wants to become an integral part of a growing company. While this role begins as part-time, Monday through Friday, there is excellent opportunity for additional hours and advancement into a full-time position as Casa Bella continues to grow.

Position Details

Location: West Palm Beach, Florida (In Office)

Schedule: Part-Time, Monday-Friday

Growth Opportunity: Potential to increase hours and transition into a full-time position as the company expands.

What You'll Do

As the first point of contact for Casa Bella Residential Staffing, you will represent our company with professionalism, warmth, and exceptional customer service. You will help create an outstanding experience for both our clients and candidates while supporting the daily operations of our growing business.

Responsibilities include:

• Professionally answer incoming phone calls.

• Respond promptly to emails and text messages.

• Welcome candidates and visitors to our office.

• Conduct initial in-person candidate interviews.

• Screen applicants and evaluate qualifications.

• Process candidate applications and maintain accurate records.

• Schedule interviews and coordinate calendars.

• Assist with recruiting efforts and candidate outreach.

• Prepare candidate profiles and supporting documentation.

• Maintain candidate databases and confidential records.

• Assist with job postings and recruiting initiatives.

• Support social media, marketing, and branding efforts.

• Assist with general office administration and special projects.

• Deliver exceptional customer service while maintaining the highest level of professionalism and confidentiality.

Who You Are

We're looking for someone who believes that exceptional service isn't simply something you do—it's who you are.

You possess a servant's heart with a professional mindset. You genuinely enjoy helping others, naturally anticipate needs, take initiative without being asked, and understand that every interaction reflects the reputation of Casa Bella Residential Staffing.

You are someone who:

• Leads with kindness, professionalism, and integrity.

• Takes pride in doing the little things exceptionally well.

• Has a positive, "How can I help?" attitude.

• Enjoys building meaningful relationships with clients and candidates.

• Is resourceful, dependable, and willing to jump in wherever needed.

• Thrives in an environment where no two days are the same.

• Understands that discretion, trust, and confidentiality are non-negotiable.

• Appreciates that true luxury service comes from thoughtfulness, attention to detail, and genuinely caring about the people you serve.

At Casa Bella Residential Staffing, we don't simply fill positions—we build relationships that often last for years. We're looking for someone who shares that philosophy and wants to grow with a company that values excellence, authenticity, and a true service mindset.

Qualifications

• Previous administrative or office experience required.

• Strong verbal and written communication skills.

• Exceptional organizational skills and attention to detail.

• Professional phone etiquette and customer service skills.

• Ability to multitask and manage competing priorities.

• Self-motivated with excellent time management skills.

• Proficient in Microsoft Office, Google Workspace, and general computer applications.

• Comfortable learning new software, databases, and recruiting platforms.

• Ability to maintain strict confidentiality and exercise sound judgment.

Preferred Experience

Previous experience within the Private Service industry is strongly preferred.

Ideal backgrounds include:

• Private Service staffing or recruiting

• Estate or Household Management

• Family Office administration

• Executive or Personal Assistant roles

• Luxury hospitality

• High-end customer service or concierge services

A strong understanding of the professionalism, discretion, and white-glove service expectations required when working with high-net-worth individuals and private households is considered a significant advantage.

Experience with social media, marketing, branding, photography, graphic design, or digital content creation is also a plus and offers additional opportunities to contribute to the continued growth and visibility of Casa Bella Residential Staffing.

Why Join Casa Bella?

At Casa Bella Residential Staffing, relationships come first. Every placement we make impacts both a family's home and a candidate's career, and we take that responsibility seriously.

You'll join a supportive, close-knit team where your ideas are valued, your work makes a meaningful difference, and your career has room to grow. As our company continues to expand, this role offers the opportunity to take on additional responsibilities and become an integral part of our future.

If you're passionate about people, committed to delivering exceptional service, and looking for a long-term opportunity with a growing boutique firm, we'd love to hear from you.

We believe exceptional service begins with exceptional people. If you have a servant's heart, a strong work ethic, and a passion for helping others, we'd love to welcome you to the Casa Bella family.