We are seeking a highly capable, sharp, and proactive Executive Personal Assistant to support a Principal across both business and personal matters.
This role is ideal for someone who thrives in dynamic environments and enjoys variety throughout the year. The position is structured around 30 weeks on-site/traveling with the Principal, 18 weeks remote, and 4 weeks of leave annually. The role is U.S. and Eurpoe based with frequent international travel. Primary locations include Miami, San Francisco, and Central America, with frequent international travel required. Preference will be given to candidates currently residing in the United States.
This is not a traditional 9–5 administrative role. We are looking for someone who operates with a strong sense of ownership, anticipates needs before they arise, and ensures that every detail is handled seamlessly.
You will serve as a trusted right hand, helping maintain organization, focus, and efficiency in fast-paced and often evolving environments.
This is a long-term opportunity for someone looking to build a trusted partnership and grow alongside a Principal in a dynamic setting.
What You’ll Do
- Manage a complex and evolving calendar
- Anticipate needs and proactively solve problems
- Handle sensitive and confidential information with discretion
- Support both business and personal logistics seamlessly
- Communicate with partners, vendors, and service providers
- Prepare documents, briefings, and reports
- Track priorities and ensure follow-through on key initiatives
- Support ongoing projects and operational tasks
- Maintain structure and organization across multiple moving parts
What We’re Looking For
- Proven experience as an Executive or Personal Assistant
- Exceptional organizational and time-management skills
- Strong written and verbal communication
- High level of discretion and emotional intelligence
- Ability to operate independently and stay calm under pressure
- Tech-savvy and comfortable with modern productivity tools
- Flexible, solution-oriented mindset
- Elegibilty to travel within the United States