Personal Assistant - Greenwich, CT

Title: Personal Assistant

Location: Greenwich, CT

Schedule: Monday – Friday 8:00-6:00 w/ flex needed for weekends and holidays

Compensation: 

Overview: A high-profile global family is seeking a Personal Assistant to serve as the trusted right hand to two principals (a couple). This is a high-impact role for an experienced Personal Assistant who can manage complex schedules, international travel, high-stakes projects, and selected personal and household matters. The position offers the opportunity to build efficient systems that enable the principals to operate at their highest level.

Key Responsibilities

Personal & Household Coordination

• Support scheduling of personal and family appointments
• Organize recurring household matters, including staff schedules, wardrobe and gift tracking, and key medical or personal records
• Build systems to keep information and tasks organized across locations

Problem-Solving & Process Improvement

• Anticipate needs and proactively resolve issues with discretion and judgment
• Introduce tools and practices that improve productivity for both principals and their support network

Executive Support

• Manage dynamic calendars for two principals across time zones using Google Workspace
• Maintain CRM and related systems for contacts, priorities, and commitments

Travel & Logistics

• Plan and execute global travel for the principals and their family, including flights, visas, ground transport, accommodations, and itinerary changes on short notice

Projects & Properties

• Coordinate select projects such as retreats, book launches, philanthropic initiatives, and special events
• Liaise with designers, contractors, and vendors on property upgrades and ongoing projects across several countries, reporting progress and risks

Key Qualities

• Flawless integrity and utmost discretion
• Self-starter able to work independently with a high level of ambiguity under minimum supervision
• Creative and resourceful problem solver
• Highly organized with excellent time management skills
• Thrives in a non-traditional work setting, equally comfortable working from the principals’ home or their places of business
• High proficiency in Google Workspace, CRM, expense systems; quick adoption of new tech & AI tools

Candidate Profile

• Minimum 5 years’ EA/PA experience supporting senior executives or UHNW principals
• Must have a valid driver’s license and own reliable vehicle
• Experience across both corporate and private household environments preferred
• Proven end-to-end project management and ability to prioritize under pressure
• Bachelor’s degree
• Proficiency with Google Workspace, CRM, expense and travel tools, and quick adoption of new technology

 Please send your resume to MRoitman@theestateagency.com

Marisa Roitman

Senior Domestic Recruiter

The Estate Agency