Estate Manager – Private Family Estate
Location: The Hamptons, Long Island, NY
Employment Type: Full-Time, Year-Round
Reports To: Principal / Family Office
Position Overview
UHNW family seeks an experienced, discreet, and highly organized Estate Manager to oversee the operations, construction coordination, maintenance, and staff management of a multi-residence oceanfront estate in The Hamptons.
The property portfolio includes:
- A 45,000 sq ft beachfront main residence with seperate guests residences on property
This is a hands-on leadership role requiring exceptional project management, luxury property management expertise, and the highest standards of professionalism and confidentiality.
Primary Responsibilities
Property & Facilities Management
- Oversee daily operations of all estate residences.
- Develop and implement preventative maintenance programs.
- Maintain vendor contracts and service agreements.
- Conduct regular property inspections.
- Ensure all mechanical, electrical, security, and smart home systems operate optimally.
- Manage landscaping, waterfront maintenance, tennis court upkeep, and pool operations.
Staff Management
- Hire, train, and supervise household and grounds staff (housekeeping, maintenance, security, seasonal staff).
- Develop schedules, SOPs, and performance standards.
- Coordinate seasonal staffing increases during peak Hamptons occupancy.
- Foster a culture of discretion, professionalism, and excellence.
Financial & Administrative Oversight
- Manage annual operating budgets.
- Monitor operating expenditures.
- Negotiate vendor contracts and service agreements.
Security & Risk Management
- Oversee estate security systems and personnel.
- Implement emergency preparedness plans.
- Coordinate insurance inspections and risk mitigation strategies.
- Ensure privacy and confidentiality of family and guests at all times.
Hospitality & Principal Support
- Prepare properties in advance of family arrivals.
- Coordinate events, guest stays, and special requests.
- Maintain five-star luxury hospitality standards.
- Act as primary point of contact for Principals regarding estate matters.
Qualifications
- Minimum 10+ years of experience managing UHNW estates (25,000+ sq ft preferred).
- Proven experience overseeing large-scale luxury residential construction projects.
- Strong knowledge of high-end residential systems (HVAC, AV/IT, smart home, security).
- Exceptional organizational and leadership skills.
- Strong and well-developed attention to detail.
- Established vendor network in the Hamptons or greater New York area preferred.
- Discretion, integrity, and professional presence are mandatory.
- Ability to be on-call as needed during peak seasons.
Preferred Experience
- Experience managing waterfront or coastal estates.
- Background working with Family Offices.
- Management certification or related degree.
- Proficiency in estate management software platforms.
Compensation & Benefits
- Competitive base salary (commensurate with experience), projected salary range $225k-$275k annually
- Can reside on or off property, with possible housing allowance or relocation support
Key Attributes for Success
- Detail-oriented with a proactive mindset
- High emotional intelligence
- Solutions-driven leadership style
- Absolute discretion and loyalty