Estate Manager
A private family is seeking an experienced and highly capable Estate Manager to oversee the operations of a large waterfront residential estate in South Florida.
The property is a 15,000+ square foot residence with dockage and outdoor living areas, requiring a hands-on, detail-oriented professional to ensure the home and grounds are maintained to the highest standard at all times.
This role requires a strong operator who can manage staff, vendors, and day-to-day estate functions while also stepping in hands-on when needed. The ideal candidate is proactive, highly organized, and experienced in maintaining luxury residential properties.
Key Responsibilities
Estate & Property Operations
- Oversee all day-to-day operations of the residence, grounds, and waterfront areas
- Ensure the property is maintained in pristine, guest-ready condition at all times
- Conduct routine inspections of the home, systems, and exterior areas
- Oversee preventative maintenance and coordinate repairs as needed
- Maintain all property systems including HVAC, plumbing, electrical, and dock infrastructure
Staff & Vendor Management
- Supervise and coordinate household and maintenance staff
- Schedule and oversee vendors, contractors, and service providers
- Obtain bids, manage scopes of work, and ensure quality control
- Maintain strong relationships with trusted local vendors
Project & Maintenance Oversight
- Manage ongoing maintenance projects and minor renovations
- Track service schedules, warranties, and maintenance records
- Ensure all work is completed on time and to a high standard
Owner & Guest Support
- Prepare the residence for owner arrivals and guest stays
- Coordinate special requests, deliveries, and household logistics
- Maintain discretion and ensure a seamless, high-level living experience
Administrative & Reporting
- Maintain detailed records of maintenance, vendors, and expenses
- Provide regular updates to ownership
- Track budgets related to property operations and maintenance
Work Style & Expectations
- Hands-on, proactive, and highly responsive
- Available for evenings, weekends, and on-call needs as required
- Strong sense of ownership and accountability
- Ability to operate independently and make sound decisions
- Comfortable in a fast-paced, high-expectation environment
Qualifications
- Minimum 7+ years’ experience as an Estate Manager, Property Manager, or similar role in a luxury residential environment
- Strong knowledge of residential systems (HVAC, plumbing, electrical, general construction)
- Experience managing staff and vendors at a high level
- Bi- Lingual preferred
- Familiarity with waterfront properties and dock maintenance preferred
- Excellent organizational and communication skills
- High level of discretion, professionalism, and integrity
- Valid driver’s license
- Must reside in South Florida (Dade preferred)
Compensation & Benefits
- Salary Range: $140,000 – $180,000 DOE
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off
Please apply and include a professional profile picture, email and telephone number to be considered.