Location: Hollywood, CA (Onsite role; local candidates preferred, relocation offered for the right candidate)
About the Role
A relaxed and private family in Hollywood is seeking a highly skilled Estate Manager to oversee the management of up to four properties. This position is ideal for someone who thrives in a multi-faceted role, combining estate management (40%), executive assistance (25%), and personal assistance (35%). The family values harmony and is looking for someone to bring organization, efficiency, and a personal touch to their home life.
This is a rare opportunity to design systems that truly reflect your expertise. The role offers significant autonomy, allowing you to take ownership of household operations while fostering a calm, organized environment. This is a fully onsite position and requires a hands-on presence across the properties.
Key Responsibilities
Estate Management (40%)
- Oversee the day-to-day operations of up to four properties, ensuring they are impeccably maintained.
- Manage vendors, contractors, and service providers, including scheduling and overseeing repairs, maintenance, and renovations.
- Lead recruitment, hiring, and onboarding of household staff as needed.
- Create and maintain a comprehensive household manual outlining policies, procedures, and systems.
- Coordinate with the existing team (nannies and housekeeper) to ensure smooth household operations and teamwork.
- Monitor budgets, approve expenses, and maintain records of household finances.
- Serve as the primary point of contact for property-related issues, ensuring timely resolutions.
Executive Assistance (25%)
- Provide administrative support to the principals, including calendar management, travel coordination, and appointment scheduling.
- Handle correspondence, including emails and calls, with professionalism and discretion.
- Assist with professional projects as needed.
Personal Assistance (35%)
- Manage household inventories, shopping, and errand running.
- Coordinate family and personal activities, including event planning, children’s programs, and special occasions.
- Act as a gatekeeper, managing communication and access to the principals.
- Support the family in personal tasks and logistics, ensuring a seamless daily routine.
Ideal Candidate
The ideal candidate is a “puzzle master” who enjoys having control over their own day’s schedule while managing their tasks and attending to the family’s needs. You should be adaptable, proactive, and solutions-oriented, with a warm and approachable demeanor. Beyond organization, you should be someone who thrives in a dynamic environment, loves multitasking, and can gracefully juggle responsibilities as an Estate Manager, Executive Assistant, and Personal Assistant.
A natural ability to seamlessly coordinate teams, hire effectively, and ensure every detail is covered is key. If you’re seeking a role that not only leverages your estate management expertise but also offers the opportunity to build and refine systems from the ground up, this position is the perfect fit.
Qualifications
- Minimum 10 years of experience in a similar role (estate management or high-level personal/executive assistant).
- Strong organizational and multitasking skills with a proven ability to prioritize effectively.
- Experience managing multiple properties and working with household staff.
- Experience hiring and building household teams.
- Financial acumen for budget management and expense tracking.
- Discretion and respect for the family’s privacy.
- Exceptional communication skills, both written and verbal.
- Tech-savvy and comfortable using various software and AI for scheduling, inventory, and finances.
- Ability to lift up to 50 lbs as part of hands-on household support when needed.
Additional Skills
- Comfort balancing high-level strategic tasks with hands-on involvement, maintaining harmony and efficiency in the household.
- Collaborative and team-oriented, fostering a positive household culture.
- A passion for creating and maintaining systems that evolve with the family’s needs, such as crafting a household manual or optimizing workflows.
Perks and Benefits
- Competitive salary range of $160,000–$200,000, commensurate with experience.
- Healthcare stipend
- PTO: Federal holidays and 2 weeks vacation
- Mileage reimbursement
- Yearly performance bonus
- Autonomy and ownership of household operations