EXECUTIVE ASSISTANT
An Uptown Manhattan family is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support across personal, household, and administrative responsibilities. This individual will serve as a trusted right hand, ensuring the Principal’s daily life operates seamlessly through exceptional execution, anticipation of needs, and a polished, professional presence.
Key Responsibilities
Executive & Administrative Support
- Manage complex calendars, appointments, and daily logistics with precision.
- Handle correspondence on behalf of the Principal, including email, text, and calls.
- Track expenses, code receipts, and process invoices accurately.
- Create and maintain detailed spreadsheets for events, travel, staff assignments, and household operations.
- Provide general administrative support while maintaining organization across all facets of the Principal’s life.
Event Coordination
- Plan and execute social engagements, formal dinners, and private events from start to finish.
- Develop guest lists, manage invitations, and track RSVPs.
- Coordinate accommodations, staffing, and logistics for events.
- Provide on-site support to ensure seamless execution and elevated guest experiences.
Travel Coordination
- Arrange and book all travel, including flights, accommodations, transportation, and activities.
- Prepare detailed itineraries and travel documents.
- Assist with packing and ensure all necessary items are organized.
- Oversee luggage and logistics for family and guests, providing on-the-ground support as needed.
Household & Personal Support
- Run personal errands and assist with day-to-day needs.
- Oversee vendors, contractors, and household service providers.
- Assist with household organization and operations.
- Act as a point of contact for family members, staff, and guests.
Qualifications
- 5+ years supporting a private family or HNW/UHNW principal.
- Demonstrated expertise in calendar management, travel coordination, and event planning.
- Exceptional organizational skills with meticulous attention to detail.
- High level of discretion, professionalism, and emotional intelligence.
- Ability to multitask and adapt in a fast-paced, dynamic environment.
- Tech-savvy: Mac, Google Suite, Microsoft Office.
- Flexible schedule with willingness to work evenings, weekends, and travel as required.
Key Traits
Proactive, detail-oriented, adaptable, and service-driven with a “no task too small” mentality. Able to anticipate needs, think quickly, and operate independently or collaboratively.
Schedule
Monday–Friday, 7:00am–3:30pm, with flexibility required to accommodate family schedule, travel, and events.