Chief of Staff - Confidential Family Office

We are seeking an ambitious Chief of Staff to support a high net worth couple in a dynamic and multifaceted role. This unique opportunity offers a blend of responsibilities including estate management, event planning, family travel coordination, and more.

Responsibilities:

As the Chief of Staff, you will play a pivotal role in overseeing and managing the family’s household operations, personal affairs, and special projects. Your responsibilities will include:

• Estate Management: Overseeing the management and organization of the couple's home, including property maintenance, vendor management, and financial administration.
• Private Financial and Administrative Oversight: Handling administrative aspects of household finances, including maintaining records, reviewing invoices, and ensuring the smooth handling of household and personal accounts.
• Household Staff Oversight: Managing household staff, ensuring roles and responsibilities are executed efficiently while maintaining a well-organized and harmonious environment.
• Family Travel: Planning and coordinating family travel arrangements, including itineraries, reservations, and logistics. Ensuring that all travel needs are met efficiently and comfortably.
• Event Coordination: Planning and coordinating events of all sizes, from intimate family dinners on-site to large functions requiring coordination with event planners and vendors. Some events will require on-site execution.
• Schedule: The position requires 40 hours per week on site at the couple’s residence. Occasionally, urgent matters or events will require additional responsiveness.
• Confidentiality: Acting as a trusted partner, managing high-level personal affairs, handling sensitive information with the utmost discretion and maintaining a high level of confidentiality.

Qualifications:

To be successful in this role, you should possess the following qualifications:

• Professional Experience: A background as a senior executive assistant, personal assistant, director of operations, estate director or chief of staff in a high-level corporate, family or private office setting is preferred.
• Strong Academic Credentials: A bachelor's degree is required.
• Exceptional Organizational Skills: Experience managing complex schedules, high-level correspondence, and multi-faceted responsibilities in a fast-paced environment is highly valued.
• Problem-Solving Skills: The ability to anticipate and address issues as they arise, finding effective solutions in a timely manner.
• Excellent Communication: Strong written and verbal communication skills, with the ability to interact professionally with a wide range of individuals.
• Strong Work Ethic: Self-motivated, dependable and committed to producing high-quality results with a roll-up-your-sleeves mentality.
• Discretion and Integrity: Demonstrated integrity and the ability to handle confidential information with discretion.