Personal Assistant / Family Assistant -Coconut Grove, FL

Personal Assistant / Family Assistant

Location: Coconut Grove, FL Salary: $65K–$90K Start: ASAP (to assist with relocation + setup) Benefits: Health insurance (75% employer contribution) + Summers Remote 

A busy principal is seeking a sharp, tech-savvy Personal/Administrative Assistant to support both personal and light business operations during and after a relocation to Miami.

This role will be based between a home office and external office space and requires someone highly organized, proactive, and systems-oriented, with the ability to streamline processes and keep everything running efficiently.

Responsibilities:

• Calendar management, scheduling, and travel coordination
• Bill pay, insurance management, and tracking expenses
• Organizing files, documents, and invoices (digital + physical)
• Assisting with relocation logistics and home setup
• Implementing systems and improving efficiency (AI/tools welcome)
• Occasional personal support as needed

Ideal Candidate:

• 3+ years of experience in a similar role
• Tech-savvy and comfortable with systems/software (insurance or notary experience a plus)
• Highly organized, detail-oriented, and resourceful
• Energetic, forward-thinking, and a strong communicator

Additional Notes:

• No regular travel required
• Dog-friendly (occasional pet sitting)
• Will work remotely from Miami when family is in the Hamptons during summer