Chief of Staff / Personal Assistant to a High-Net-Worth Family

An extraordinary opportunity exists for a seasoned professional to serve as Chief of Staff / Executive Assistant to a distinguished family. This hybrid role blends executive-level support with strategic household and operational management, offering a rare chance to act as a trusted advisor and key decision-making partner across personal, professional, and lifestyle initiatives.

This position is ideal for a highly organized, proactive individual who thrives in a fast-paced, multi-dimensional environment and is adept at managing complex priorities with discretion and sophistication. The successful candidate will become an indispensable partner to the family, with the opportunity to shape operations, drive projects, and deliver a seamless, elevated lifestyle experience.

Key Responsibilities:

• Provide high-level support including calendar management, correspondence, and preparation of briefings. Anticipate needs and proactively manage priorities.
• Oversee budgeting, payroll, HR, insurance, and financial reporting. Ensure smooth day-to-day operations of household systems and processes.
• Serve as the primary liaison between the family and external vendors, contractors, advisors, and service providers. Maintain exceptional standards of professionalism and follow-through.
• Lead and coordinate projects spanning design, construction, household organization, travel, and special events.
• Support childcare logistics, including management of nannies, tutors, and preschool; coordinate transportation and schedules.
• Track expenses, monitor budgets, and provide actionable insights to support informed decisions.

Candidate Profile:

• Proven experience in executive support, operations management, or Chief of Staff roles, ideally in high-net-worth or high-profile households.
• Advanced proficiency in Excel, budgeting software, and other productivity tools.
• Strong financial acumen, organizational expertise, and HR knowledge.
• Exceptional interpersonal and communication skills; ability to engage confidently with vendors, advisors, and family members.
• Highly proactive, discreet, adaptable, and capable of managing sensitive information with professionalism.
• Comfortable working remotely while maintaining operational oversight and occasional on-site presence.
• Proven success in building a team

Compensation & Benefits:

The role offers a highly competitive base salary starting at $175,000, commensurate with experience and expertise, with opportunities for performance and milestone-based bonuses. The position is predominantly remote, with 1–2 days on-site per week, providing flexibility for work-life balance. Comprehensive benefits are included, covering health, dental, and vision insurance, as well as paid time off and sick leave.

To Apply:

Please apply at www.mahlermatch.com for consideration. If already on our job board, click Apply Now. Qualified applicants will be contacted.