Position: Personal Assistant
Location: Old Westbury, NY
Schedule: Full-Time (flexibility required; weekends in summer)
Accommodation: Live-In (car and housing provided)
Compensation: Salary DOE
Overview
A busy UHNW family of four is seeking a highly organized, hands-on Personal Assistant to support their day-to-day operations across multiple residences. This role will work closely alongside the current PA and requires a proactive, “no task too small” mindset. The ideal candidate is detail-oriented, discreet, and thrives in a fast-paced, ever-changing environment.
This is a long-term opportunity for someone who is grounded, focused, hands on, and prefers a more operational role within a private household.
Key Responsibilities
Personal & Administrative Support:
- Provide comprehensive day-to-day support to the principals and existing PA
- Assist with scheduling, coordination, and general administrative tasks
- Handle a wide range of ad hoc requests with efficiency and discretion
Household & Property Management:
- Support oversight of three residences, including a primary estate (~30,000 sq. ft.) and two Hamptons properties (~10,000 sq. ft. each)
- Coordinate vendors, maintenance, and service providers
- Assist with household organization, systems, and inventory management
- Ensure homes are running smoothly and maintained to a high standard
Logistics & Lifestyle Support:
- Assist with travel logistics and planning as needed
- Help manage day-to-day household operations across multiple locations
Schedule & Flexibility
- Flexibility required for an ever-changing schedule. No two days are the same!
- Increased weekend support during summer months in the Hamptons
- Ability to adapt to changing schedules and priorities is essential
Qualifications
- Minimum 2+ years of experience in a family office or private assistant role
- Experience working in a private home or UHNW environment preferred
- Some yachting experience is a plus
- Highly organized with strong attention to detail
- Tech-savvy and comfortable with systems, logistics, and coordination
- Discreet, professional, and service-oriented
- Non-smoker
Ideal Candidate
- Proactive, hands-on, and solution-oriented
- Grounded, focused, and comfortable working behind the scenes
- Organized and detail-driven with a “make it happen” mentality
- Flexible and adaptable to the needs of a busy household
- Team player who works well alongside an existing PA
Additional Details
- Live-in role with private accommodations and car provided